Parkland Golf & Country Club: List of Committees

1. Community Relations (Ken LaVan)

  1. Objectives
    1. Promote communication, committee involvement and residential participation throughout the community.
    2. Develop email, text, social media, and website campaigns that are positive and beneficial.
    3. Utilize town hall meetings to engage residents. Create HOA-sponsored events,
      holiday events, and work with Parkland Golf and Parkland Sports Club team
      members for the betterment of the community.
    4. Identify Issues affecting community relations via surveys, forums, and interviews.
  2. Deliverables
    1. Establish Communications Committee.
    2. Create Communications Plan and Budget Estimate(s).
    3. Create 30-60-90 day Rollout Plan.
    4. Report on issues, risks, and recommendations.

 2. Budget & Capital Committee

  1. Objectives
    1. Create the annual budget.
    2. Recommend assessment rates.
    3. Identify financial risks and threats to the Community.
    4. Establish long-term Capital and Reserve plan.
    5. Review and approve expenditures.
    6. Prepare and report HOA P&L.
    7. Conduct budget and forecasting workshops.
  2. Deliverables
    1. Financial Monthly, Quarterly, and Annual Reports.
    2. Financial forecast report.
    3. Report on issues, risks, and recommendations.

3. Developer Turnover Committee

  1. Objectives
    1. Manage turn over issues.
    2. Identify Issues and Risks.
    3. Negotiate final settlement with Toll Bros.
  2. Deliverables
    1. Monthly status of engineering studies and negotiations.
    2. Final report and recommendations for settlement with Toll Bros.
    3. Report on issues, risks, and recommendations.

4. Fees & Fines Committee

  1. Objectives
    1. Manage and oversee the collection of home owner fines.
    2. Pursue and collect delinquent monies owed to PGCC Foundation from homeowners and vendors.
    3. Identify issues, risks, and recommendations.
  2. Deliverables
    1. Monthly and Annual Collections Report.
    2. Report on issues, risks, and recommendations.
  3. Note: This is a continuing committee

5. Common Property & Assets Committee

  1.  Objectives
    1. Develop and oversee the common areas within the community, including landscape planning, and beautification.
    2. Identify Community assets requiring maintenance.
    3. Identify issues and risks affecting Community assets.
  2. Deliverables
    1. Audit of current Community assets and equipment.
    2. Bi-Annual vendor landscape and maintenance vendor evaluation report.
    3. Monthly report on condition of common areas and asset maintenance.
    4. Creation of emergency maintenance and cleanup plan.
    5. Report on issue, risks, and recommendations.

6. Security & Community Safety Committee

  1. Objectives
    1. Oversee the PGCC security policies and procedures.
    2. Oversee PGCC safety policies and procedures (i.e. general surveillance, speed violation capture, golf cart policies, traffic, parking, bus stops, and emergency management).
    3. Identify security and community safety issues and risks.
  2. Deliverables
    1. Quarterly and Annual PGCC Security and Safety Report.
    2. Emergency Management Plan.
    3. Monthly report on initiatives.
    4. Community safety and security awareness out-reach approach and plan.
    5. Report on issues, risks, and recommendations.

7. Governmental Affairs Committee

  1. Objectives
    1. Establish working relationships with governmental entities with PGCC jurisdiction.
    2. Attend in person or view online City of Parkland meetings.
    3. Attend important community events.
    4. Work with the Broward County Sheriff, Parkland-Coral Springs Fire and Emergency Management as necessary.
    5. Assess political climate and identify near and longterm issues and risks as well as their implications to PGCC.
  2. Deliverables
    1. Monthly status on external governmental affairs.
    2. Reports and analysis on city planning activities.
    3. Briefings on meetings with city, state, and county officials.
    4. Preparation of position statement and papers on issues and risks from governmental agencies that may affect the PGCC Community.

8. Technology Committee

  1. Objectives
    1. Establish and maintain the information technology assets of the PGCC Foundation, including website set up and maintenance, gate access,  security enforcement, and internet reliability.
    2. Occasionally evaluate new technology for potential value to PGCC. Identify issues and risks to existing technology.
  2. Deliverables
    1. Annual state of technology report.
    2. Assessments and recommendations for improvement to existing technology and supporting policies and procedures.
    3. Report on issues, risks, and recommendations.

9. Vendor Selection & Oversite Committee

  1. Objectives
    1. Evaluate current vendors and contracts.
    2. Act as liaison between PGCC Foundation and vendors.
    3. Create procurement policies.
    4. Produce request for proposals as necessary and manage vendor selection process.
    5. Identify issues and risks that may affect the integrity of the procurement process and enforcement of contracts.
  2. Deliverables
    1. Standard Operating Procedure (SOP) for procurement process.
    2. Creation of standardized vendor evaluation process.
    3. Vendor performance scorecard.
    4. Report on issues, risks, and recommendations.

10. Strategic Planning Committee

  1. Objectives
    1. Strategic planning will focus on both tangible (physical facilities and services) and intangible (community culture) aspects of the community.
    2. Strategic planning will identify and monetize future improvements to community assets and services.
    3. Include recognition of the interlocking relationship between the PGCC Foundation and Parkland Golf and Parkland Sports Club. Look to integrate PGCC Foundation strategic planning with Toll PGCC-specific long term plans.
    4. Recognize the impact of local, state, and federal planning on PGCC and identify actions that could positively or adversely impact the community.
  2. Deliverables
    1. Results from planning workshops.
    2. Report on issues, risks, and recommendations.
    3. 3 to 5 Year PGCC Strategic Plan.

11. By-Laws and Documents

  1. Objectives
    1. Conduct detailed review of PGCC By-Laws and Documents.
    2. Propose changes to the By-Laws and Documents to the exclusivity of the PGCC Foundation and Community.
    3. Report on issues, risks, and recommendations.
  2. Deliverables
    1. Report proposed changes to the By-Laws and Documents for vote by the PGCC Community.
    2. Report on issues, risks, and recommendations.

12. Architectural Review Committee 

  1. Note: Continuing Committee.
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